Teaching Artist Roster Program Guidelines FY17-18


PROGRAM OVERVIEW                                                                                                                                                     

The Teaching Artist Roster Program is a seven-session training designed to support artists in refining and developing skills for conducting collaborative, in-depth arts learning experiences in organizations, community settings and schools.

Up to six artists will be selected to participate in this training, conducted by artist peer coaches contracted by NWMAC.

Artists who complete the program are listed on the NWMAC Teaching Artist Roster and are eligible to apply for residency funding through the Teaching Artist Grant program.

Artists who complete the Teaching Artist Roster Program:

  • Value themselves as artists and understand what they offer as teaching artists
  • Expand the ways they apply their craft
  • Understand the essential role arts play in a complete education
  • Belong to a network of fellow teaching artists who serve as resources, mentors and peers
  • Are ready to employ and lead assessments that involve personal reflection for continuous improvement
  • Understand how the roles of artist and teacher intersect
  • Are able to develop a residency plan
  • Are familiar with the NWMAC Teaching Artist Grant application process
  • Employ strategies that contribute to success as a teaching artist


  • 18 years of age or older
  • Resident of Kittson, Roseau, Marshall, Pennington, Red Lake, Polk, or Norman County for a minimum of six months prior to application
  • Either a citizen or have attained permanent resident alien status
  • Artists with previous teaching experience, formal or informal (if you are interested in the program, but do not have teaching experience, contact the NWMAC


  • Past NWMAC grant recipients with any overdue final reports 


Application procedures are available at www.northwestminnesotaartscouncil.org


NWMAC Data Information

The following questions are required for data collection purposes by the Minnesota State Arts Board and the MN Legislature.

  • Brief summary of your artwork
  • County—County of applicant
  • MN House District – MN legislative house district of application
  • Congressional District – MN congressional district of applicant
  • Status – i.e. enter “01” for individual
  • Institution – Enter “01” for individual artist
  • Discipline – Select the code that best describes the applicant’s primary area of interest in the arts.
  • Publicity – Does the applicant have an alternate name, to be used for publicity purposes? (i.e. news releases)
  • Publicity Name – if yes, indicate the name to be used for publicity purposes. (Indicate N/A if not applicable)
  • Adult Artists Participating – For these grant activities is “01” individual artist
  • Ethnic Characteristics – Select any combination (optional). Enter “0” if you do not want to provide your ethnicity.  N=American Indian/Native American; A=Asian; P=Native Hawaiian/Pacific Islander; B=Black/African American; H=Hispanic/Latino; W=White; 99=when no single group applies; 0=Other


Panel members use the following statements when reviewing this section of the application: 1) Applicant’s rationale for wanting to participate in the program has merit. 2) Applicant’s work samples demonstrate skill and ability.

  • Explain your interest in participating in the Teaching Artist Roster Program. 

Artist Bio/Resume

  • Upload your Artist Bio and Resume in .PDF format 
  • Provide a brief statement about you and your art.

Work Samples

All samples must be combined into ONE OR TWO .PDF DOCUMENTS and attached to the application.  Contact the NWMAC office if you need assistance.  The NWMAC is not responsible for samples that do not upload or display correctly.

  • Two-Dimensional & Three-Dimensional: primary creators of painting, drawing, photography, sculpture, ceramics, fiber arts, multi-media arts, and all find crafts; SUBMIT UP TO 5 WORK SAMPLES: Submissions should not be more than 1800 pixels wide with title, description and dimension included with each sample.
  • Literary: Original poetry, prose (fiction and creative nonfiction), playwriting and screenwriting. Total number, including summary may not exceed 10 pages.  If the sample is part of a longer work, one of the pages may provide a BRIEF summary or context for the excerpt.  Include a description Title, Type (Poem, Novel excerpt, etc.) with each sample.
    • All written materials must be submitted in .PDF format on 8-1/2” X 11” document
    • Leave ½” margins (minimum) at top, bottom and sides of each sheet
    • Use black size 12 font or larger
    • Scholarly manuscripts, standard journalism, and translations are not accepted
  • Performance: Dancers, choreographers; Theatre performers, spoken word; composers, musicians/  While artists can perform the work of others, panel members will be looking for the applicant’s unique interpretation, or “personal stamp” on the work submitted and priority will be given to the original work.
    • Theater/Dance: combined run time of 7 minutes for all selections.  Submit samples in .WMV, .SWF or .MP4 file format or a URL link to a video.  Include in a separate document the Title, Length of excerpt with a physical description explaining how to identify you (i.e., “I am the actor in the yellow shirt)
    • Music: combined run time of 7 minutes for all selections. Submit samples in .MP3, .WAV, .WMA formats and include the Song Title, Length, Type of Music for each sample in a separate document.  Optional:  You may attach scores for any music sample(s) submitted.

If the upload does not accommodate the file size, an audio/video page or website URL can be provided in the field below by pasting the URL into a word document.


  • Upload Work Samples with descriptions and/or provide an audio/video page or website URL
  • Art Sample(s) with descriptions (10 MiB allowed)
  • Art Sample(s) with descriptions (10 MiB allowed)
  • Audio/Video Page or Website URL –( i.e. northwesternmnarts.board.org)
  • Music Scores – Optional (2 MiB allowed)


Panel members use the following statements when reviewing this section of the application: 1) Applicant shows a willingness to commit time and energy to program obligations. 2) Applicant demonstrates an interest in expanding their skills as a teaching artist.  3) Applicant has previous teaching experience.

Training Dates

You must commit to attend training sessions held at the Northwest Minnesota Arts Council offices in Warren on the following dates and times:

Thursday, October 26, 2017 (6-9 p.m.)

Thursday, November 2, 2017 (6-9 p.m.)

Thursday, November 9, 2017 (6-9 p.m.) Remote access

Saturday, November 18, 2017 (10 a.m.-4 p.m.)

Thursday, November 30, 2017 (6-9 p.m.)  Remote access

Thursday, December 7, 2017 (6-9 p.m.)

Dates and location may be subject to change.

  • Are you available to attend all of the training dates?
  • What are your strengths as an artist?

Teaching Experience

  • Do you have teaching experience?  (yes/no)

7a)  IF YES:

  1. What are your formal and information teaching experiences?
  2. What are your strengths as a teaching artist?

iii.   What are your weaknesses as a teaching artist?

7b)  IF NO:

  1. What personal skills or experience do you have that would contribute to your success as a teaching artist (volunteer experience, working with groups, etc.)?
  • Name a technique, genre or medium you are interested in exploring during the Teaching Artist Roster Program training.


Explain how you could use your art discipline to conduct a learning session.


LP1.  Brief Description of Residency Activities:




LP2.  Target Age Group/Population:




LP3.  Length of class:




LP4.  Materials needed.



LP5.  Will your session require a special setting (e.g. outdoors, sink, electricity, tarps on the floor, etc.)?




LP6.  Will your residency require additional staff/volunteers to assist students?



LP7.  Additional Information:  Upload supporting material (i.e. image or rendering sample of project)


Electronic signature

Your signature indicates that all of the information in the application is true and complete



Applicants may request a draft review of an application.  NWMAC staff will review the application and identify any concerns, upon request.  Email requests at least two weeks before the application deadline.  Requested draft reviews are conducted while applications are in draft form.  A review of the application does not guarantee that the request will be funded.


Applications will be made available to the NWMAC Board of Directors or a review panel at least two weeks prior to the review date.  All applicants will be notified of the Board’s decision in writing.

During the review process each applicant will receive a score on a scale from 1 (low) to 6 (high).  An applicant must attain a minimum score of 3.0 to be considered for funding.


Panel members will interview a select number of applicants.  The final scores and a list of recommended applicants will be submitted to the NWMAC Board of Directors for final approval.  Selected artists will be contacted by NWMAC Staff in a timely manner following approval.


Any applicant who can show cause that established grant review procedures were not followed, or that the policies of the program were not equitable to all participants, may file an appeal in writing with ten (10) business days of being notified of the NWMAC’s decision.

The Executive Committee will review the appeal and determine if further investigation is warranted.  If there is cause for an appeal, the matter will go before the full board for a final decision.  There is no right of appeal to dispute decisions in respect to artistic quality or merit, ability or need.  Contact the NWMAC office to view a copy of the complete appeal policy.


Artist Merit:  The perceived quality or value of works of art.

Resident:  One who resides in a particular place permanently or for at least six months prior to application.  This will be the location on your driver’s license, voting precinct, legally established residence.

For more information on Northwest Minnesota Arts Council programs and services, visit our website at www.northwestminnesotaartscouncil.org or call 218-745-6733